The Unified Online Asset Declaration System (www.declaration.gov.ge) of public officials was launched on February 1, 2010. It is part of the anti-corruption project implemented by the Georgian government. This system is quite successful and improved (have improvements been made to the system itself, or is it an improvement on the old, paper system?). The Civil Service Bureau informs the public official about the obligation to submit a declaration prior to the deadline and provides a unique password which enables him/her to submit the declaration online. From day one the system has counted 2768 submitted declarations. Submitted declarations are public and any interested person can search them according to various criteria.
The Electronic System of Doc Flow was launched last year. Currently there are four entities involved: the Ministry of Justice, the Ministry of Economy and Sustainable Development, the Ministry of Labor, Health and Social Affairs and the Civil Service Bureau. The system has been developed by the National Agency of Public Registry and intends to simplify document exchange among the entities as well as increase efficiency. These procedures significantly reduce time and resources. It is planned to involve other state entities in the system during 2011. Some entities are already using their own program; they will be joining the Electronic System of Doc Flow with a specially developed transitional program.
The Unified System of HR Management is in the development process. The system will create a unified database for civil servants. Entities will be able to create a personal electronic file for each employee, which will include personal information, position, leave, promotions, awards, disciplinary liabilities, etc. The system provides detailed statistics in civil service to better define policy in the sector.
The Civil Service Bureau has established an HR Portal that will be launched in the near future. The portal includes two components:
1. Database of vacancies in civil service
2. Database of people interested in civil service employment
The Civil Service Bureau assigns a special user name and password for each state entity to create its own profile. The employer adds competitions within its entity through the created profile.
Additionally, each person interested in civil service employment can create his own personal file (CV). The prescribed form is quite elaborate and complete.
The HR Portal is very flexible and interactive. A person can save an interesting vacancy or make a comment. The employer receives notification of such action immediately. The employer is able to search through the database of CVs according to different features.
According to pending amendments, it will be obligatory for state entities as well as local self-governments to place their vacancies on this portal.